Packaging and Submitting Digital Files

For privacy and security, ProGraphics prefers you transfer data files via the internet using our secure FTP site. Click here to go to the FTP Login Area. ProGraphics will also accept files burned onto a CD, DVD or thumb drive. Files smaller than 4MB may be sent via email.

Primarily, we recommend Apple Macintosh files as the most common and reliable for desktop prepress work. (IBM or PC files can also be submitted, although they are arguably not as adept at handling high end work.)

Build your designs using professional design software. We prefer Adobe Creative Suite's Illustrator, Photoshop and InDesign applications. Microsoft Office software is intended for desktop printing, not high-end commercial printing.

Remember, screen resolution is not good enough for high-end printing. Visit How to Design Like A Pro for more details about building your artwork so that it prints correctly and looks as good as you envision it.

You should always keep a backup copy of your documents. If ProGraphics makes changes to your documents after they have been submitted for printing, we will send you corrected files. Please save ProGraphic's corrected files. This way, if you need to reprint or make adjustments to your project in the future, we will not need to revisit previously resolved issues.

Checklist For Submitting Digital Files

When submitting your files please include:

  • At minimum, a press-ready (highest resolution) PDF saved with .125 inch bleed and all printers marks.
  • Your document built to final trim size in its native page layout program with .125 bleed added in the document setup.
  • If you are changing fonts often during the design process, use the "Find and Replace" feature, to replace stray fonts.
  • Include a copy of any placed vector graphics with type converted to outlines.
  • All images and graphics must be CMYK. Convert any RGB files to CMYK. Make sure black type is black only.
  • If spot colors are to be printed, spot colors need to be specified and identified as spot in the graphic files and in the page layout document.
  • Delete any extraneous items, unused color swatches and empty containers.
  • Use "Collect for Output" (QuarkXPress users) or "Package" (InDesign users).
  • Provide a hard copy output with any questions, concerns, spot colors or special instructions indicated on it. If your project is a multi-page document, please include a mock-up.
  • If you require ProGraphics to match a previously printed piece, a previously printed sample must be provided.
  • Keep a backup copy of all files on your system.

If photo retouching or additional design is needed, ProGraphics may also require:

  • Vector images with editable type and fonts
  • Layered Photoshop images prior to flattening

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